Email Signatures

Overview

To add a signature, go to Emails → Manage Accounts → Set signature, build it on the Visual tab or paste your own HTML on the HTML tab, check the Preview and click Save. To add a logo, click Insert image on the Visual tab.

Add or edit an email signature

1
Open the signature editor
Go to Emails → Manage Accounts. In the account's row, under the Signature column, click Set signature, or View signature to edit an existing one. The Email Signature window opens.
2
Build your signature
Pick a tab. On the Visual tab, type your signature and format it with the toolbar (bold, colours, alignment, lists and links), and add a logo with Insert image. On the HTML tab, paste or edit raw signature HTML in the Signature (HTML) field. Signatures are stored as HTML either way, so you can reopen one later and edit it on whichever tab suits. If you paste HTML the visual editor can't reproduce, Keyhook keeps you on the HTML tab and names what would be lost (colours, dividers or font sizes, for example). Edit visually anyway overrides that, at the cost of simplifying the formatting.
3
Check the preview
The Preview beneath the field shows how your signature will look in a sent email. Keep tweaking until it looks right.
4
Save
Click Save. You'll see Email signature saved successfully. Reopen the account's View signature any time to make further edits.

Note: Signatures are set per account, so add one to each connected inbox you send from.

Add an image to your signature
1
Insert the image
On the Visual tab, click where you want the image to sit, then click Insert image on the toolbar and choose a file from your computer. Keyhook uploads and hosts the image for you, so there is nothing to set up. Keep the file under 10 MB, larger ones are refused.
2
Wrap text beside it, if you want
Click the image to select it, then click Wrap text on the toolbar. Text then sits beside the image instead of below it, in the Preview and in the email you send.
3
Preview and save
Check the Preview shows the image, then click Save.

If you are working on the HTML tab instead, host the image yourself and reference its link in the block below, replacing add_your_image_link_here with your image's link:

<table cellpadding="0" cellspacing="0" border="0">
<tr>
<td>
<img src="add_your_image_link_here" alt="Email Signature" style="display: block; max-width: 600px; width: 100%; height: auto;">
</td>
</tr>
</table>

Important: An image you reference from the HTML tab must sit on a public web link, for example on your website or an image host. One saved only on your computer, or behind a private or login-only link, won't display for your recipients. Images added with Insert image are hosted by Keyhook, so this doesn't apply to them.

Frequently asked questions

Can I add a signature without using HTML?

Yes. Build it on the Visual tab, format it with the toolbar and add your logo with Insert image. The HTML tab is there for a signature you already have as HTML, or for formatting the visual editor would simplify. If you do want HTML and don't have it yet, your IT team can usually produce it, and Keyhook support is happy to help.

Why is my image not showing?

If you added it with Insert image, Keyhook hosts it, so this is rare. If you referenced an image by link on the HTML tab, that link has to be public. A file saved on your computer, or a private or login-only link, won't load for your recipients.

Do I need to set a signature on every account?

Yes. Signatures are per account, so set one on each connected inbox you send from.

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